Executive Assistant

About the role

We are seeking an Executive Assistant to provide high‑level support to senior executives within a fast‑paced investment management platform. The role involves managing complex calendars, coordinating global meetings, and handling confidential communications.

Key responsibilities

• Manage complex, high‑volume calendars across multiple time zones and stakeholders.
• Serve as a primary point of contact for clients, investors, board members, partners, and senior management.
• Prepare and organize meeting materials, including presentations, spreadsheets, reports, and other documents.
• Coordinate logistics for meetings, projects, and special initiatives with administrative teams worldwide.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare and process expense reports, invoices, and other administrative documentation.
• Support special projects, strategic initiatives, and ad‑hoc assignments independently or as part of a team.
• Provide occasional personal assistance and handle time‑sensitive requests with discretion.

Required profile

• 5+ years of experience supporting senior executives, preferably in financial services, investment management, private equity, hedge funds, or professional services.
• Exceptional verbal and written communication skills.
• Highly organized, proactive, detail‑oriented, and able to manage multiple priorities.
• Strong judgment and discretion when handling confidential information.
• Ability to thrive in a fast‑paced, high‑performance environment while maintaining a positive, team‑oriented approach.

Required skills

• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.