Executive Assistant

About the role

Invesco is seeking an experienced Executive Assistant to support the Head of Business Development in New York. The role offers exposure to high‑level strategic initiatives and requires handling confidential information with discretion.

Key responsibilities

• Strategically manage the executive’s calendar, coordinating meetings and ensuring optimal flow.
• Arrange on‑site and off‑site meeting logistics, including conference rooms, catering, and guest hospitality.
• Oversee travel planning, reservations, and related expense processing.
• Prepare meeting invitations with Microsoft Teams links, agendas, and supporting materials.
• Maintain organized electronic files and handle phone coverage.
• Assist with onboarding new hires within the department.
• Provide backup support to the administrative team and edit memos or presentations as needed.

Required profile

• 7+ years of experience as an Executive or Personal Assistant.
• Professional, articulate, and able to exercise sound judgment.
• Excellent written and verbal communication with a high degree of discretion.
• Ability to manage multiple priorities and adapt quickly to changing demands.

Required skills

• Proficiency with Microsoft Teams for meeting coordination.

What we offer

• Flexible paid time off and hybrid work schedule.
• 401(k) matching up to 6% plus discretionary contributions.
• Health and wellbeing benefits, parental leave, and employee stock purchase plan.