Executive Assistant and Office Manager

About the role

This full‑time position provides high‑level administrative and office management support in a fast‑moving advertising environment. You will work closely with senior leaders, handle confidential information, and help shape the company culture while gaining exposure to all facets of the industry.

Key responsibilities

• Manage schedules and travel arrangements for leaders across multiple departments.
• Track and prepare business expense reports.
• Plan and coordinate logistics for team meetings, offsites, client events, social gatherings and volunteer initiatives.
• Handle sensitive and confidential information with discretion.
• Prepare weekly reports using Google Docs, Google Sheets and Salesforce data.
• Oversee day‑to‑day office operations, including conference rooms, workstations, supplies, kitchen orders, cleanliness, repairs and vendor relationships.
• Support company culture initiatives and organize regional and company offsites.

Required profile

• 5+ years of administrative experience in a dynamic environment.
• Outstanding organizational, problem‑solving and time‑management abilities.
• Proactive attitude with the ability to anticipate executive needs.
• Excellent verbal and written communication skills.
• Comfortable interacting with internal and external stakeholders at all levels.

Required skills

• MS Office
• G Suite (Google Docs, Sheets, Calendar)
• Outlook
• Concur
• Dropbox (digital cloud filing)
• Zoom, Webex, Microsoft Teams
• Asana
• Salesforce (reporting a plus)

What we offer

• Competitive salary range $75,000‑$85,000 per year.
• Fully paid health insurance, paid parental leave and unlimited PTO.
• Opportunities for professional growth within a leading advertising agency.