Executive Administrator – Growth

About the role

Velera, a fast‑growing fintech company, is looking for an Executive Administrator to support its executive and senior leadership teams. The role is remote and involves managing complex schedules, coordinating meetings and events, handling travel logistics, and preparing business documents in a dynamic environment.

Key responsibilities

• Provide high‑level administrative support to executives and senior leaders.
• Manage complex calendars, schedule meetings, resolve conflicts, and coordinate appointments.
• Organise meetings, send invitations, prepare agendas, coordinate participants and record minutes.
• Coordinate corporate, industry and internal events, including travel and logistics.
• Arrange executive travel bookings for flights, hotels, transportation and dining.
• Process expense reports, ensure policy compliance and meet deadlines.
• Handle invoice approvals and gather required information for decision‑making.
• Prepare reports, presentations and business documents.
• Maintain executive correspondence, emails, mail and action items.
• Support executive onboarding, including access requests and equipment coordination.

Required profile

• Associate Degree or five years of administrative/operational support experience; Bachelor’s preferred.
• 3 + years as an Executive Assistant or 5 + years as an Administrative Assistant.
• Experience supporting senior executives, preferably in a sales or business environment.
• Strong business communication and professional writing skills.
• Ability to manage multiple priorities in a fast‑paced setting.

Required skills

• Expert knowledge of Microsoft Outlook.
• Proficiency with Microsoft Excel, Word and PowerPoint.