Event Producer

About the role

TED is seeking a Contract Event Producer to join its Event Operations team. This hands‑on role will own end‑to‑end production workstreams, from vendor sourcing to on‑site execution, ensuring each event delivers a seamless guest experience.

Key responsibilities

• Execute full‑cycle production for assigned events, creating detailed schedules, work‑back plans and milestone trackers.
• Oversee physical event environments, including staging, décor, temporary structures, signage and outdoor activations.
• Coordinate load‑in/load‑out logistics, setup, teardown and on‑site production flow while ensuring safety and regulatory compliance.
• Source, evaluate and manage vendors for furnishings, scenic builds, technical services and logistics, handling communications, change orders and performance monitoring.
• Maintain production budgets, track expenses and reconcile post‑event financials.

Required profile

• Proven experience in large‑scale live event production and logistics.
• Strong ability to navigate ambiguity, manage multiple concurrent projects and keep timelines on track.
• Up‑to‑date knowledge of event production trends, sustainable practices and emerging formats.

Required skills

• AV
• Electrical
• IT
• Lighting
• Plumbing
• Rigging

What we offer

• Opportunity to work with a globally recognized nonprofit focused on ideas that matter.
• Collaborative environment with diverse voices and innovative event formats.