Estimating Coordinator

About the role

The Estimating Coordinator supports the estimating and pre‑construction process from opportunity tracking through bid submission. Working in a fast‑paced environment, the coordinator assists the estimating team with bid administration, data management, and communication with subcontractors and vendors.

Key responsibilities

• Coordinate subcontractor and supplier bid invitations, solicit pricing, and monitor participation.
• Track bid opportunities, deadlines, addenda, pre‑qualification requirements, and other estimating deliverables.
• Set up and maintain bid opportunities, project information, and documentation within estimating platforms.
• Maintain bid calendars and support timely completion of bid and pre‑construction milestones.
• Research and identify new subcontractors and suppliers to strengthen bid coverage.
• Assist estimators with quantity takeoffs, data entry, and cost information gathering.
• Prepare bid comparison sheets, proposal support documents, and other estimating reports.
• Coordinate meetings, document collection, and bid submissions.
• Handle bid bond requests and related submission documentation.
• Organize and maintain plans, specifications, proposals, bid documents, project files, and estimating records.
• Maintain historical cost data and estimating databases.
• Support project handoff activities between Estimating and Operations after award.

Required profile

• Proactive, organized, and eager to learn.
• Comfortable managing competing priorities and deadlines.
• Strong communication skills with subcontractors, vendors, and internal teams.
• Critical thinking, accountability, and adaptability.

Required skills