Entry-Level Administrative Assistant (On-site)

About the role

We are looking for an entry‑level Administrative Assistant to support our HR team in a fast‑paced office environment. The role involves handling confidential employee records, assisting with onboarding, and providing general administrative support to ensure smooth daily operations.

Key responsibilities

• Maintain up‑to‑date medical and personnel files for active and terminated employees while ensuring confidentiality.
• Perform filing, data entry, and document management for the HR department.
• Assist with new‑employee onboarding, including employment verification and pre‑employment testing coordination.
• Prepare training materials, schedule rooms, and conduct orientations as needed.
• Distribute new‑hire information to remote employees and maintain employee reports (anniversaries, birthdays, etc.).
• Support HR initiatives related to employee engagement, marketing, and recreation.
• Follow all safety policies and report unsafe conditions.
• Perform other duties as assigned.

Required profile

• Associate degree in Business Administration or a related field, or equivalent experience.
• 1‑2 years of office support experience, preferably in an HR setting.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to interpret policies, write routine reports, and present information to groups.
• Basic math skills for calculations and data analysis.
• Bi‑lingual Spanish preferred.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft PowerPoint.
• Experience with email, database entry, and website navigation.

What we offer

• Medical, dental, and vision insurance.
• Health Savings Account and flexible spending accounts.
• 401(k) retirement plan with employer match.
• Opportunities for professional development within the HR department.