Document and Records Specialist

About the role

Amentum is seeking a Document and Records Specialist for its Spent Fuel Handling Project near Idaho Falls, ID, supporting the Naval Reactors Facility project office about 55 miles from Idaho Falls. The role provides support and oversight in defining and implementing document management and related systems for the Amentum Nuclear Projects line of business, and may assist in developing client-facing processes and procedures. It involves physical and electronic records, with primary and secondary work locations and occasional remote/telework.

Key responsibilities

• Create, organize, manage and protect physical and electronic records so they are accurate, secure, accessible and compliant with legal and organizational standards.
• Distribute communications and information flow such as submittals, RFIs and document turnover, and create, revise and format documents like contracts, reports and manuals.
• Track document version control and verify that controlled documents contain dates, titles and signatures before processing.
• Maintain records in hard-copy and electronic retention systems through design, construction, commissioning, closeout and turnover, and digitize physical records with proper indexing and storage.
• Support the records lifecycle, including creation, classification, retention, archival and compliant disposal, and assist in audits and respond to records requests.
• Use document management tools and electronic records management systems (ERMS), collaborate with IT to improve them, train staff and report on metrics and compliance.
• Track record disposition, support audits and legal inquiries, and ensure compliance with data security policies.

Required profile

• High school diploma or equivalent is required; a BA or BS is desirable.
• Strong background in records and information management within engineering, program management, procurement and construction management services.
• Knowledge of document control processes, records archiving, retention and destruction, and handling of confidential information; knowledge of compliance, digitization and metadata integration is desirable.
• Preferred: living within commuting distance of the project office near Scoville, ID, and experience with NQA-1 document and records management requirements.

Required skills

• Document control and ERMS experience, such as Prolog, Documentum, SharePoint or ProjectWise.
• Understanding of different personality types and communication styles.
• Attention to detail, ability to work with minimal supervision and clear communication.