Construction Administrative Assistant

About the role

Construction Administrative Assistants at Creature keep project information organized, ensure documentation flows smoothly, and support Project Managers and Operations Leadership in delivering reliable results. The role blends office administration with on‑site support to help projects stay on schedule and within budget.

Key responsibilities

• Maintain accurate project records, support daily project needs, and assist with startup and closeout activities.
• Control documents in Procore, Box, and internal systems, handling submittals, RFIs, permits, inspections, and meeting minutes.
• Manage compliance items such as lien rights via LevelSet and Certificates of Insurance through MyCOI, and track licensing requirements.
• Assist with financial tasks including pay applications, invoice routing, job‑cost documentation, and time‑entry review.
• Identify workflow inefficiencies and help standardize processes for scalable project delivery.

Required profile

• Ownership mentality – treats project information as a responsibility.
• Compelling conscientiousness – spots details others miss and resolves them early.
• Strong organization and discipline across multiple projects.
• Clear professional communication and a growth mindset.

Required skills

• Proficiency with Microsoft Office.
• Experience using Procore for document control.
• Familiarity with LevelSet for lien management.
• Use of MyCOI for insurance certificates.

What we offer

• Stable, salaried full‑time position within a growing integrated builder.
• Clear expectations and structured systems to support success.
• Opportunities for long‑term career growth in construction operations.
• A culture that values ownership, accuracy, and professionalism.