Conference and Events Coordinator

About the role

The American Hotel & Lodging Association (AHLA) is looking for a Coordinator to support the planning and execution of AHLA and AHLA Foundation meetings and signature events. The position is based in Washington, D.C., with a rotating hybrid schedule (in office Tuesday to Thursday) and pays $50-55K.

Key responsibilities

• Handle registration for AHLA and AHLA Foundation events, including inquiries, data entry, refunds and cancellations, badge production, attendee lists, confirmation letters and invoices, and onsite registration staffing and setup
• Serve as the department's Cvent "super user": contact Cvent support, troubleshoot the platform, create new events and share tips and products (training provided if Cvent is unknown)
• Prepare financial data for reconciliation with the accounting department
• Help with meeting logistics such as specifications, supplies, signage and shipments
• Maintain the Industry Events Calendar and manage department pages on the AHLA website and Cvent
• Organize in-office meetings and local dinners as assigned, and handle housing, overflow, rooming lists and hotel pickup reports
• Assist with association committees and other special projects as assigned

Required profile

• Ability to travel 5-10%
• Ability to lift 35 pounds
• AHLA encourages applications even when experience does not match the description exactly

What we offer

• Medical, dental and vision coverage
• Employer-paid disability and life insurance
• 401(k) with employer match
• Paid time off and holidays
• Tuition reimbursement and professional development support
• Employee Assistance Plan (EAP)