Client & Conference Services Coordinator (Receptionist)

About the role

The Client & Conference Services Coordinator serves as the first point of contact for visitors and clients in our Fort Lauderdale office. This role blends front‑desk duties with conference and event coordination, ensuring smooth operations and a professional experience for all guests.

Key responsibilities

• Greet clients and visitors, manage the main phone line, and route calls professionally.
• Maintain the firm’s conference‑room reservation system, schedule rooms, and coordinate equipment and catering needs.
• Review daily/weekly meeting schedules, confirm details with meeting owners, and ensure all service requirements are met.
• Prepare and monitor catering orders, process meal check requests, and track billing.
• Maintain visitor parking records, control building access, and update daily visitor logs.
• Keep the reception area organized, manage lobby inventory, and support office social events.
• Train and back‑up administrative assistants on front‑desk procedures.
• Assist with mailings, basic Word and Excel tasks, and occasional project overflow.

Required profile

• Professional appearance and demeanor at all times.
• Excellent communication skills with internal staff and external guests.
• Strong attention to detail and ability to multitask in a fast‑paced environment.
• Self‑motivated and capable of working with minimal supervision.

Required skills

• Microsoft Word
• Microsoft Excel