Asistente Ejecutiva Comercial

About the role

We are looking for a highly organized Commercial Executive Assistant to provide direct support to our sales management and General Direction. The role is full‑time, onsite at our San Francisco de Heredia office, and involves managing multiple commercial opportunities from quotation request to closure.

Key responsibilities

• Provide executive and administrative support to the commercial management team.
• Receive, register, channel and follow up client and prospect quotation requests.
• Assist in preparing, reviewing, presenting and sending technical and economic offers, proposals and bid documentation.
• Maintain up‑to‑date records of commercial opportunities, proposals, follow‑up dates, awards and pending deals.
• Proactively follow up with clients after proposals and quotations are sent.
• Coordinate with technical and operational areas to gather information for commercial proposals.
• Manage documentation required for supplier registrations and updates.
• Prepare commercial presentations, letters, reports, comparative tables and executive documents.
• Organize commercial meetings, visits, calls and client follow‑up activities.
• Keep databases, commercial files and client documentation current.
• Support contract renewal processes and recurring services.
• Track purchase orders, contracts and other documents needed to formalize new services.
• Assist General Management with executive tasks related to clients, proposals, projects and business development.
• Maintain strict confidentiality of commercial, financial and strategic information.

Required profile

• Diploma, university degree or advanced studies in Business Administration, Marketing, Sales, Executive Secretariat, Commercial Management or a related field.
• Minimum 4 years of experience in executive assistance, commercial support, B2B sales, corporate customer service or proposal preparation/follow‑up.
• Excellent written communication, spelling and professional presentation.
• Intermediate English (desired).
• Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint.
• Ability to work with business management systems and digital tools.
• Experience with CRM and/or ERP systems (desired).
• Experience preparing quotations, commercial proposals, bids or corporate contracting processes (desired).

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• CRM systems
• ERP systems