Advanced Secretary / Management Assistant – Michigan Department of Labor

About the role

The Michigan Department of Labor and Economic Opportunity seeks an experienced administrative professional to provide advanced secretarial and management assistant support within the General Industry Safety and Health Division. This position assists supervisors, industrial hygienists, and safety staff while ensuring accurate documentation and smooth coordination of training and meetings.

Key responsibilities

• Interpret division policies and procedures for staff and customers.
• Prepare materials for supervisor review and provide secretarial support to health and safety supervisors.
• Process and enter data from employee safety and health investigations and complaints.
• Arrange staff training at the OSHA Training Institute, conferences, and the Michigan Training Institute.
• Coordinate meetings, hotel reservations, and travel logistics as assigned.
• Enter field investigations into the OSHA Information System (OIS) database.
• Maintain all logs, files, and records related to safety and health activities.

Required profile

• High school diploma or equivalent.
• Four years of office experience with administrative support, including at least one year at an advanced E8‑level or equivalent to a Secretary E8/Legal Secretary E8, or two years at an experienced E7‑level equivalent.
• Ability to work on‑site in Michigan, with potential for remote/hybrid scheduling based on performance.
• Willingness to submit a pre‑employment drug test and adhere to civil service ethical standards.

Required skills

What we offer

• Opportunity to contribute to public safety and health initiatives.
• Potential hybrid work schedule.
• Professional development within a state agency.