Senior Office Coordinator

About the role

The Senior Office Coordinator oversees daily operations of the corporate office, ensuring a productive, organized, and welcoming environment for employees, visitors, and vendors. This position acts as the primary point of contact for office services, employee support activities, and administrative functions.

Key responsibilities

• Coordinate daily office operations, workplace services, and facility maintenance requests.
• Manage office supplies, equipment, mail services, seating arrangements, access management, and workplace resources.
• Organize office logistics, workspace planning, moves, and build‑out projects.
• Maintain vendor relationships for supplies, catering, cleaning, and other amenities.
• Partner with HR to support onboarding, off‑boarding, and workspace setup.
• Track office expenses, purchase orders, invoices, and budget documentation.
• Support executive leadership meetings with logistics, catering, and special projects.

Required profile

• 3–5+ years of experience in office administration, workplace coordination, facilities, or executive support.
• Strong organizational, communication, and project‑coordination abilities.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience using ADP, Salesforce, Lead Perfection, Concur, or similar office‑operation systems.