Administrative Specialist III

About the role

The Administrative Specialist III provides comprehensive administrative support to the Division of Student Engagement, assisting the Associate Vice Chancellor for Student Engagement and the Dean of Students. This position ensures smooth operations across multiple student services departments.

Key responsibilities

• Manage calendars, appointments, and departmental scheduling for senior leadership.
• Perform data entry, draft and edit correspondence, reports, and other documents.
• Greet visitors, answer phones, respond to inquiries, and make appropriate referrals.
• Supervise and instruct student staff, oversee purchasing, inventory, and equipment requisition.
• Assist in planning and coordinating special events and provide courteous, professional service.

Required profile

• High school diploma or equivalent.
• Previous office management or administrative assistant experience.
• Experience working with a diverse student population in an educational setting.
• Ability to maintain confidentiality and professionalism at all times.

Required skills

• Proficiency in standard office software and data entry.
• Strong written communication for drafting internal and external correspondence.