Administrative Manager

About the role

The Administrative Manager serves as the operational backbone of Raftelis, overseeing day‑to‑day administrative functions across four office locations while directly supervising a team of five administrative professionals. Based in the Charlotte office, this role ensures consistency, quality, and efficiency in corporate administrative support.

Key responsibilities

• Lead and mentor a distributed team of administrative staff, conducting regular check‑ins, setting performance expectations, and providing feedback.
• Develop and maintain standardized procedures, templates, and workflows to promote consistency across all offices.
• Oversee preparation of quarterly Board Meeting packages, annual shareholder call logistics, and firmwide compliance filings.
• Plan and manage semiannual firm retreats, client dinners, conference events, and support office moves and expansions.
• Act as on‑site office manager for Charlotte, handling facility needs, vendor relationships, and monthly invoice approvals.
• Manage administrative budgets, negotiate vendor contracts, and identify cost‑saving opportunities.

Required profile

• Bachelor's degree in business administration, management, or a related field.
• Minimum seven years of progressive administrative experience, including at least three years in a supervisory role.
• Proven ability to manage complex, multi‑office operations with competing priorities and tight deadlines.
• Strong written and verbal communication skills, especially for senior leadership audiences.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience using AI tools to improve administrative processes.
• Familiarity with SharePoint and Deltek.

What we offer

• Competitive salary range $90,000‑$110,000 USD with potential annual bonus up to 10%.
• Comprehensive benefits including 100% company‑paid employee medical, dependent coverage, dental, vision, life and disability insurance, and flexible paid time off.
• Retirement plans with company contributions, education reimbursement, and pet insurance.
• Supportive, values‑based culture recognized as a Great Place to Work®.