Administrative Coordinator

About the role

The Administrative Coordinator provides essential administrative support to the Department of Pediatrics Primary Care and Clinical Informatics sections at UAMS, assisting with planning, event coordination, purchasing, scheduling, and more.

Key responsibilities

• Coordinate office activities with the Office Manager and professional staff across units.
• Submit clinic modifications to ACH, maintain physician schedule tracking spreadsheets.
• Gather credentialing information for faculty and update department profiles on the UAMS website.
• Assist with travel preparation, expense reimbursements, and purchasing for assigned sections.
• Update and track IT inventory, handle daily office operations, and maintain kitchen supplies.
• Request security access privileges, escort candidates/students, set up conference rooms, and coordinate meetings.

Required profile

• Bachelor's degree plus two years of general administrative support experience (or equivalent combination of education and experience).
• Highly organized, detail‑oriented, and able to work calmly under deadline pressure.
• Excellent interpersonal and written/oral communication skills.
• Ability to handle sensitive records with confidentiality and integrity.

Required skills

• Proficiency in Microsoft Office suite: Word, Excel, PowerPoint, Outlook, and calendar management.
• Familiarity with QGenda, Workday, and Zoom is highly desirable.

What we offer

• Medical, dental, and vision plans for qualifying staff and families.
• Holiday, vacation, and sick leave.
• Retirement plan with up to 10% matched contribution.
• Education discounts, career training, and other employee perks.