Administrative Coordinator

About the role

The Administrative Coordinator provides essential administrative support to the Department of Pediatrics Primary Care and Clinical Informatics at UAMS, assisting with planning, event coordination, purchasing, scheduling, and various office operations.

Key responsibilities

• Coordinate office activities with the Office Manager and professional staff across multiple units.
• Submit clinic modifications, maintain physician schedule spreadsheets, and gather credentialing information for faculty.
• Update department profiles on the UAMS website and manage travel, expense reimbursements, and purchasing.
• Track IT inventory, handle daily office operations, and maintain kitchen supplies and cleanliness.
• Set up conference rooms, coordinate meetings, and escort candidates or students across campus.

Required profile

• Bachelor's degree with 2 years of administrative experience, or equivalent education/experience combinations.
• Highly organized, detail‑oriented, and able to work independently and within a team.
• Strong interpersonal and written communication skills, with the ability to handle confidential information.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, calendar management).
• Experience with QGenda, Workday, and Zoom is highly desirable.

What we offer

• Medical, dental, and vision insurance for qualifying staff and families.
• Holiday, vacation, and sick leave.
• Education discounts for staff and dependents.
• Retirement plan with up to 10% matched contribution.
• Basic life insurance up to $50,000 and various employee discounts.