Administrative Coordinator I

About the role

The Administrative Coordinator I provides high‑level administrative support to the Executive Director of University Special Events & Protocol, managing sensitive information, executive priorities, and complex event logistics.

Key responsibilities

• Coordinate administrative functions for the Office of University Special Events & Protocol, aligning activities with executive leadership priorities.
• Support planning and execution of high‑profile university events, including commencements, VIP visits, and institutional ceremonies.
• Manage the Executive Director’s calendar, communications, travel arrangements, and represent the Director in meetings as assigned.
• Develop, evaluate, and ensure adherence to office procedures and event‑related budgets.
• Supervise, train, and evaluate administrative or student staff supporting the office.

Required profile

• Bachelor’s degree or equivalent combination of education and experience.
• At least two years of related administrative experience (or six years total for degree equivalency).
• Strong interpersonal, communication, planning, and organizational skills.

Required skills

• Proficiency with word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.