Administrative Coordinator I

About the role

The Administrative Coordinator I provides high‑level administrative support to the Executive Director of University Special Events & Protocol, managing sensitive information, executive priorities, and complex event logistics.

Key responsibilities

• Coordinate administrative functions for the Office of University Special Events & Protocol, including office management and procedure development.
• Provide direct support to the Executive Director: calendar management, communications prioritization, document signing, and meeting representation.
• Support planning and execution of high‑profile university events such as commencements, VIP visits, and institutional ceremonies, handling RSVP, seating, and dignitary coordination.
• Monitor project timelines, analyze programs, and prepare executive reports and briefings.
• Manage travel arrangements, meeting logistics, and office supplies, recommending process improvements.
• Supervise, train, and evaluate administrative or student staff as needed.

Required profile

• Bachelor's degree or equivalent combination of education and experience.
• At least two years of related administrative experience (or six years total for degree equivalency).
• Strong interpersonal, communication, planning, and organizational skills.

Required skills

• Proficiency with word processing, spreadsheet, database, and presentation applications.