Administrative Associate

About the role

Under the supervision of the Department Chair, the Administrative Associate provides comprehensive clerical and administrative support to faculty, students, and departmental programs. The role involves coordinating meetings, handling correspondence, and assisting with budget and procurement tasks.

Key responsibilities

• Schedule meetings, manage the department calendar, and take minutes as required.
• Prepare and proofread correspondence, reports, purchase orders, check requests, and reimbursements.
• Maintain filing systems, process documents for signature/approval, and order office supplies and name badges.
• Serve as the first point of contact for visitors, students, and staff, handling inquiries and directing them appropriately.
• Coordinate travel arrangements, facility and IT work orders, and act as liaison with other departments.
• Maintain and update the department budget, monitor expenditures, and record balances.
• Oversee student job postings, online hiring process, timecards, payroll, and evaluations.

Required profile

• High school diploma or GED with 3‑5 years of directly related administrative experience.
• Associate’s degree preferred.

Required skills

• Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Proficiency with CX and Google Docs/Calendar.
• Intermediate ability to update website content.