Administrative Assistant – Support Chief of Staff & President

About the role

Our client, a leading private research organization in New York City, is seeking a proactive Administrative Assistant to provide high‑level support to the Chief of Staff and, as needed, the President. The role combines traditional office administration with event coordination for workshops, conferences and a summer school program.

Key responsibilities

• Manage calendars, travel arrangements and expense processing for the Chief of Staff and occasional support for the General Counsel.
• Coordinate and host workshops, leadership meetings, conferences and the summer school, handling catering, A/V, presentation setup and breakdown.
• Create and edit PowerPoint and Google Slides presentations.
• Maintain internal calendars, update related webpages, and onboard new staff, interns and visiting researchers.
• Attend meetings, take minutes, follow up on action items, and provide backup executive support to the President.
• Screen phone calls, greet guests, and manage special projects as assigned.

Required profile

• 3‑4 years of experience providing high‑level administrative support, including calendar and travel management.
• Strong project and event coordination background.
• Excellent written and verbal communication with high attention to detail.
• Ability to multitask, prioritize and work independently in a fast‑paced environment.
• Professional demeanor, punctuality and discretion handling confidential information.

Required skills

• Microsoft PowerPoint, Word and Excel.
• Google Apps, Google Slides and Google Workspace.
• Concur expense system.
• Dropbox for cloud file sharing.

What we offer

• Competitive hourly rate of $25‑$31.
• Atrium Care Package including healthcare plans, discount programs and paid time off (eligible).
• Opportunity to work in a mission‑driven environment supporting cutting‑edge scientific research.