Administrative Assistant (SAHPR Program)

About the role

Viderity is recruiting an Administrative Assistant for the Sexual Assault and Harassment Prevention and Response (SAHPR) Program at the U.S. National Science Foundation (NSF), working in coordination with the Office of Legislative and Public Affairs. The role supports the development, review and maintenance of SAHPR policies, procedures, guidance and FAQs, and carries out research and editorial reviews so that products are clear, accurate and aligned with the NSF Style Guide. It is an on-site position in Alexandria, Virginia.

Key responsibilities

• Manage the day-to-day administrative affairs of the client.
• Support the development, review, modification and maintenance of SAHPR regulatory policies, procedures and guidelines.
• Help write policies, guidance, standard operating procedures and FAQs that are clear, consistent and accessible to employees and stakeholders.
• Write and edit products that explain the agency's stance on sexual violence issues, and help draft responses with accuracy, clarity and adherence to the NSF Style Guide.
• Conduct editorial reviews for grammar, style, consistency and clarity, considering the audience, policy implications and agency compliance requirements.
• Prepare and edit materials for a variety of audiences explaining complex policies and programs.
• Carry out research and analysis to inform the establishment or revision of policies, procedures, guidelines and informational materials.

Required profile

• Degree in communications, public relations, marketing, data analytics or a related field (preferred).
• At least 5 years of professional writing and editing experience, including at least 3 years drafting office documents such as memos, correspondence and policies.
• At least 5 years in administrative coordination, project management or a combination, able to work at a fast pace with tight deadlines.
• At least 5 years entering information into databases and tracking systems, and creating and formatting reports and presentations.
• Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance.
• Professionalism, diplomacy and tact, and discretion with sensitive subject matter; candidates should be aware the content may be traumatic or triggering for some.

Required skills

• Microsoft Office Suite: Outlook, Word, Excel and PowerPoint.
• Basic grammar, spelling and punctuation.

What we offer

• Competitive annual salary commensurate with experience.
• On-site role at NSF in Alexandria, VA.