Administrative Assistant – Office & Field Operations

About the role

We are looking for a proactive, detail‑oriented Administrative Assistant to support daily office and field operations at our South Houston location. The role involves coordinating facilities, handling communications, and providing general clerical support to keep the team running smoothly.

Key responsibilities

• Coordinate inspections, maintenance, and service requests for office and shop facilities; obtain and compare vendor quotes for management approval.
• Manage incoming and outgoing mail and packages, ensuring timely distribution and shipment.
• Maintain accurate records, files, and databases; organize documents, reports, and correspondence for easy retrieval.
• Handle incoming calls, emails, and messages, directing them appropriately or providing information.
• Perform general clerical duties such as filing, scanning, copying, and data entry.
• Monitor office supply inventory and place orders as needed.
• Prepare documents and reports using Microsoft Word and Excel, including letters, spreadsheets, templates, and reports.
• Manage the operations calendar, schedule meetings, and coordinate appointments.
• Assist employees and supervisors with timekeeping and payroll‑related questions, including clock‑in/out, timecard review, and time‑off requests.
• Support tracking and uploading of company credit‑card receipts and coding expenses in Ramp.

Required profile

• Minimum 3 years of experience in an administrative or operations support role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Problem‑solving and critical‑thinking capabilities.

Required skills

• Proficiency with Microsoft 365, including Excel, SharePoint/OneDrive, Teams, Word.