Lead Scheduler

About the role

The Project Manager III (Lead Scheduler) oversees complex scheduling, space utilization, and stakeholder coordination for the Texas A&M University Space Institute in Houston. Acting as the central point of contact for all facility scheduling activities, the role ensures efficient, equitable, and strategic use of high‑demand spaces such as the auditorium, Moon/Mars simulation environments, and conference rooms.

Key responsibilities

• Define scheduling priorities, workflows and policies, and manage a portfolio of multiple facility spaces.
• Lead scheduling discussions with staff, tenants, faculty and external partners, and resolve complex conflicts.
• Oversee booking and utilization of high‑demand areas, ensuring compliance with university policies.
• Serve as primary liaison for tenants and stakeholders, coordinating tours, events and external rentals.
• Supervise one to two scheduling staff, set daily priorities and delegate work.
• Collaborate with Facility Manager and Assistant Director to align scheduling with operational capacity and continuously improve processes.

Required profile

• Bachelor’s degree in a related field (or equivalent education/experience).
• Minimum seven years of relevant experience in complex scheduling or facility management.
• Experience in higher‑education or multi‑tenant research environments is preferred.
• Supervisory experience and ability to work with external clients or partners.
• Strong problem‑solving, organizational and judgment skills in operational situations.

What we offer

• Competitive medical, vision, dental, life and disability insurance.
• Defined‑benefit retirement plan with 8.25% employer contribution.
• Voluntary retirement programs (403(b) and 457(b)).
• Flexible spending accounts, generous paid time off and holiday schedule.
• Access to LinkedIn Learning, tuition assistance and professional development.
• Wellness programs and work‑life balance initiatives.