Administrative Assistant

About the role

Chevron is hiring an Administrative Assistant in Houston, Texas, to provide high-level administrative and operational support to leaders and teams. The role manages competing priorities, coordinates complex schedules and travel, prepares accurate business documents and acts as a trusted liaison to internal and external stakeholders. Online applications are accepted until November 6, 2026.

Key responsibilities

• Provide proactive administrative support with independence, discretion, accuracy and attention to detail.
• Manage leader calendars, anticipate needs, prioritize requests and resolve scheduling conflicts across stakeholders and time zones.
• Schedule and support meetings (in-person and virtual), including agendas, materials, logistics, room and technology setup and follow-up.
• Coordinate domestic and international travel, including itineraries and visas or passports where needed.
• Track, gather and reconcile travel and business expenses, and prepare and submit accurate expense reports.
• Prepare, format and proofread correspondence, reports and presentations using Microsoft Office tools and enterprise systems such as iPASS, CTREX and SharePoint.
• Handle sensitive information with strict confidentiality and proper records management.
• Represent the leader's office professionally, route inquiries and connect stakeholders to the right resources.
• Support small projects and special requests, including data gathering and simple analysis, and track actions to closure.
• Identify ways to improve administrative processes and support the broader administrative network.

Required profile

• High school diploma or equivalent.
• 3+ years of administrative or business support experience.
• Demonstrated experience supporting leaders or teams in a fast-paced environment.
• Ability to exercise sound judgment, prioritize work independently and manage competing demands.
• Only local candidates will be considered; relocation is not offered, expatriate assignments and visa sponsorship are not considered.

Required skills

• Advanced Microsoft Outlook, Teams, Word, Excel and PowerPoint.
• Complex scheduling, meeting logistics and travel coordination.
• Clear written and verbal communication and strong interpersonal skills.
• Preferred: familiarity with Workday, CTREX or similar enterprise systems, and experience coordinating travel and expense reporting.