Administrative Assistant

About the role

We are looking for an Administrative Assistant to support the daily operations of a busy clinic. The role ensures smooth workflow, handles communications, and provides comprehensive administrative support to medical staff and patients.

Key responsibilities

• Acts on behalf of executives by attending meetings, drafting correspondence, researching, and routing communications.
• Manages incoming calls, greets patients and visitors, and directs inquiries appropriately.
• Coordinates multiple calendars, schedules meetings, conference calls, and appointments.
• Prepares, edits, and maintains logs of letters, reports, contracts, and presentations.
• Arranges travel, meetings, and special events, creating itineraries.
• Processes expense reports and maintains supporting documentation.
• Oversees office supply inventory, places orders, and verifies receipt.
• Utilizes Microsoft Office suite to create documents, spreadsheets, and presentations.
• Develops and maintains electronic filing systems and manages confidential information.
• Supports various projects, gathers research materials, and follows up on issues.

Required profile

• Previous administrative, clerical, or secretarial experience.
• High school diploma or equivalent; associate degree preferred.
• Ability to handle confidential patient information and maintain professionalism.
• Strong interpersonal and customer service skills.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.