Administrative Assistant

About the role

The Administrative Assistant supports daily office interactions at on‑site managed properties, acting as the primary liaison between tenants, vendors, and Unire Group staff. The role requires a professional attitude, strong multitasking abilities, and excellent organizational skills.

Key responsibilities

• Answer incoming calls and manage tenant and vendor communications.
• Distribute, file, and scan incoming written communications (faxes, mail, packages).
• Prepare and file outgoing correspondence, including mailing, copying, and delivery.
• Prepare vendor invoices for property‑management approval.
• Coordinate day‑porter/engineer responses to tenant or building service requests.
• Ensure vendor insurance compliance before site entry.
• Create service requests (PO) in Access, issue them to vendors, and follow up to ensure completion.
• Follow up with tenants to confirm satisfaction with completed work.
• Maintain property files, monitor keys/access cards, and obtain tenant insurance documentation.
• Track vendor service contracts, obtain W‑9 forms, monitor expirations, and notify Property Manager 45 days in advance.
• Order office supplies, track equipment repairs, and type correspondence for the Property Manager.
• Assist with special projects as requested.

Required profile

• High school diploma required; associate or bachelor’s degree preferred.
• Proven administration or office‑support experience, ideally 2+ years.
• Excellent written and verbal communication skills.
• Professional phone etiquette and high level of customer service.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Access
• Proficiency in Microsoft Outlook
• Proficiency in Microsoft PowerPoint

What we offer

• Salary range $50,000‑$52,000 USD annually
• Full‑time onsite schedule, Monday‑Friday 8 am‑5 pm
• Opportunity to work within a growing real‑estate management firm