Administrative Assistant

About the role

We are seeking a detail‑oriented Administrative Assistant to provide comprehensive administrative and legal support to our attorneys. The role involves managing confidential information, coordinating schedules, and ensuring smooth office operations in a fast‑paced legal environment.

Key responsibilities

• Provide administrative and legal support while maintaining strict confidentiality of firm and client information.
• Manage calendars, Outlook contacts, and Microsoft Teams scheduling for internal and external meetings.
• Handle telephone support, correspondence, and proactive monitoring of attorney mail (electronic and physical).
• Perform attorney time entry, client billing, new matter intake, and engagement documentation using 3E and InTapp.
• Process expense reports and invoices through Chrome River.
• Coordinate domestic and international travel arrangements.
• Prepare, edit, and format legal documents, presentations, and reports, including PDF/Word conversions, redlines, and PowerPoint materials.
• Maintain electronic records and document management in iManage, ensuring accuracy and organization.

Required profile

• Strong organizational and electronic record‑keeping skills.
• Excellent proofreading abilities with high attention to detail.
• Effective written and verbal communication.
• Ability to work under pressure, meet deadlines, and adapt to changing priorities.
• Strong problem‑solving skills and a high level of professionalism.
• Positive attitude and collaborative, team‑oriented approach.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Adobe Acrobat
• Microsoft Teams
• iManage
• 3E
• InTapp
• Chrome River