Administrative Assistant – Full‑Time

About the role

The University of Miami is seeking a full‑time Administrative Assistant to provide clerical and office support for an assigned department. The role ensures smooth daily operations, handling communications, scheduling, and document preparation.

Key responsibilities

• Perform daily clerical tasks and support department leadership.
• Prepare basic reports, charts, budgets, and presentation materials.
• Respond to routine internal and external inquiries with standard correspondence.
• Plan meetings, take detailed minutes, and manage calendars.
• Answer phone calls, provide information, and direct callers appropriately.
• Arrange travel and reservations for staff as needed.
• Compose and type correspondence, create spreadsheets and presentations.
• Greet visitors and provide general support.
• Develop and maintain the department filing system.
• Adhere to university policies and safeguard assets.

Required profile

• High school diploma or equivalent.
• Minimum one year of relevant administrative experience.
• General knowledge of office procedures and operations.
• Ability to prepare and maintain accurate records, files, reports, and correspondence.
• Effective oral and written communication skills.
• Strong interpersonal skills and discretion with confidential information.
• Attention to detail and accuracy in completing assignments.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

What we offer

• Competitive salary.
• Comprehensive benefits package including medical, dental, and tuition remission.
• Opportunity to work within a leading university‑based health system.