Administrative Assistant - Event Venue

About the role

Legends, a holistic agency serving professional sports, collegiate, attractions, entertainment, international and convention clients, is hiring an Administrative Assistant for its Freedom Mortgage Pavilion in Camden. The role provides office services by implementing administrative systems, procedures and policies, monitoring administrative projects and supporting payroll, scheduling and records. Hours vary with the concert and event schedule, and some nights and weekends are required.

Key responsibilities

• Maintain timesheets, enter payroll data, complete tip reporting and send weekly payroll reports to management on strict deadlines
• Complete time sheets for temp employees and email them to the right people
• Help check in employees, temps, staff and vendors before events and concerts
• Maintain the calendar, arrange appointments and coordinate projects with the Management Team
• Keep attendance, event, employee and vendor files and records for current and closed files
• Answer phones, take messages, direct inquiries and visitors, and manage office supply inventory
• Monitor office equipment, retrieve and deliver mail, coordinate FedEx and UPS mailings, and draft letters and reports (proficiency in Excel and Word required)
• Enforce corporate policies and procedures, and help with accounts payable, scanning files and reviewing vendor statements
• Maintain the product receiving log and contribute to the team atmosphere

Required profile

• Associate's degree or three years of accounting experience
• Payroll experience required
• Office management experience and hospitality industry experience are a plus
• Ability to work with little supervision, strong communication skills, and ability to follow and give directions
• Flexible hours, including nights, weekends and holidays; travel to a second venue in Dallas may be required

Required skills

• Proficiency in MS Word, Excel, Outlook and PowerPoint
• Databases and internet searching
• Excellent organizational skills