Administrative Assistant - Event Venue

About the role

Legends, a holistic agency serving professional sports, collegiate, attractions, entertainment, international and convention clients, is hiring an Administrative Assistant for its Freedom Mortgage Pavilion in Camden. The role provides office services by implementing administrative systems, procedures and policies, monitoring administrative projects and supporting payroll, scheduling and records. Hours vary with the concert and event schedule, and some nights and weekends are required.

Key responsibilities

• Maintain timesheets, enter payroll data, complete tip reporting and send weekly payroll reports to management on strict deadlines
• Complete time sheets for temp employees and email them to the right people
• Help check in employees, temps, staff and vendors before events and concerts
• Maintain the calendar, arrange appointments and coordinate projects with the Management Team
• Keep files and records such as attendance, event, employee and vendor files, and act as keeper of current and closed files
• Answer phones, take messages, direct inquiries and visitors, and maintain an inventory of office supplies
• Monitor office equipment, retrieve, screen and deliver mail, and coordinate FedEx and UPS mailings
• Draft letters and reports, complete management reports and enforce corporate policies
• Assist with accounts payable, scan files for management, review vendor statements and maintain the product receiving log
• Travel to the second venue in Dallas may be required

Required profile

• Associate's degree or three years of accounting experience
• Payroll experience required
• Office management experience and hospitality experience are a plus
• Ability to work with little supervision, strong communication skills and excellent organization

Required skills

• Proficiency in MS Word, Excel, Outlook and PowerPoint
• Database and internet searching skills