Administrative Assistant – Department of Operational Support

About the role

The Department of Operational Support’s Uniformed Capabilities Support Division is seeking an Administrative Assistant to provide comprehensive administrative support at the United Nations Headquarters in New York. The role reports to the Administrative Officer in the Office of the Director.

Key responsibilities

• Initiate, review, process and follow up on human‑resource actions such as recruitment, placement, promotion, relocation, performance appraisal, job classification, separation and training, ensuring compliance with UN rules.
• Respond to staff enquiries on entitlements, administrative procedures, conditions of service and Staff Rules and Regulations.
• Maintain vacancy announcement files and monitor staffing tables, preparing statistical data and charts.
• Assist in the preparation and review of financial and human‑resource proposals, consolidating budget and work‑programme information for headquarters budgets, trust funds, grants and procurement.
• Support the calculation and processing of reimbursements for contingent owned equipment and personnel, contributing to the management of a $2 billion annual reimbursement programme.

Required profile

• Familiarity with United Nations staff rules, regulations and administrative procedures.
• Experience handling HR and finance administrative tasks in an international or multilateral environment.
• Ability to prepare and analyse statistical data and reports.

Required skills