Administrative Assistant – Corporate Communications

About the role

Macy’s is seeking a proactive Administrative Assistant to support its Corporate Communications and Public Affairs team. The role provides high‑level administrative and operational assistance to senior leaders while contributing to the execution of corporate and financial communication initiatives.

Key responsibilities

• Manage the complex calendars of the SVP, Corporate Communications & Public Affairs and the VP, External Communications, including scheduling, conflict resolution, and meeting preparation.
• Coordinate travel, conferences, events, and related logistics; handle expense reporting, invoice processing, and vendor management.
• Support budget tracking, purchase order creation, and team operations.
• Assist in developing and executing external communication strategies for corporate initiatives, leadership announcements, and financial milestones.
• Monitor media coverage, co‑lead the daily enterprise media report, and prepare briefing materials for executive media opportunities.
• Compile post‑announcement and campaign recaps, synthesizing coverage performance and key insights.
• Coordinate day‑to‑day activities with external PR agencies and vendors, develop briefs, track deliverables, and manage deadlines.

Required profile

• Exceptional organizational and time‑management abilities.
• Strong judgment and a proactive, solutions‑oriented mindset.
• Ability to anticipate needs and thrive in a fast‑paced, dynamic environment.
• Experience providing high‑level administrative support to senior executives.

Required skills

What we offer

• Competitive salary range based on experience and location.
• Opportunity to work within a historic, innovative brand.
• Exposure to corporate and financial communications at a national level.