Administrative Assistant / Case Manager – Legal Team

About the role

We are seeking a detail‑oriented Administrative Assistant / Case Manager to support a busy legal team in Charlottesville, Virginia. The role involves organizing case information, communicating with clients and internal stakeholders, and ensuring steady progress across a high‑volume workload.

Key responsibilities

• Coordinate with senior case support staff and attorneys to move client matters forward according to timelines.
• Monitor outstanding items with external agencies and follow up to obtain required records and updates.
• Provide clear case status updates to clients and relay relevant information professionally.
• Prepare, review and proofread correspondence and basic legal documents for accuracy.
• Maintain organized case files by copying, filing and updating documents.
• Track daily activities in case management software and ensure tasks are completed consistently.
• Support quick‑submit processes with the VA and participate in routine meetings with department leaders.
• Offer administrative coverage for teammates and handle additional support duties as needed.

Required profile

• Experience in administrative support, legal assistance or office coordination within a structured environment.
• Ability to manage a high volume of work while maintaining strong organization, accuracy and attention to detail.
• Excellent written and verbal communication skills, including drafting and proofreading.
• Comfort working with legal terminology and handling sensitive information confidentially.
• Self‑motivated, able to prioritize competing deadlines and escalate issues appropriately.

Required skills

• Proficiency with case management software.
• Data entry.
• Document handling.
• Inbound call support.
• Front‑office/receptionist responsibilities.