Accounts Payable Specialist – Restaurant Clients (Hybrid, NY)

About the role

You will own the full accounts payable cycle for a portfolio of restaurant clients, handling invoice processing, vendor payments, and reconciliations. This high‑volume, detail‑driven position offers visibility into client operations and a clear path to broader accounting and client‑management responsibilities.

Key responsibilities

• Manage end‑to‑end AP for assigned clients: invoice coding, posting accuracy, aging review, and payment execution.
• Prepare and distribute AP aging reports, obtain approvals, and process ACH, check, or online payments.
• Collect vendor statements, reconcile discrepancies, and clear debit balances.
• Gather vendor W‑9s and support year‑end 1099 preparation.
• Serve as primary AP contact for client and vendor inquiries.
• Collaborate with account management and India back‑office on month‑end close deliverables.
• Identify cash‑flow risks, duplicate payments, and maintain audit‑ready documentation.
• Perform three‑way matching (PO, receipt, invoice) before payment release.
• Support month‑end close, accruals, and AP‑related journal entries.
• Monitor payment terms and capture early‑payment discount opportunities.
• Continuously improve AP workflows, reduce processing time, and strengthen internal controls.

Required profile

• 1–3+ years of AP experience; hospitality or restaurant background is a plus.
• Strong attention to detail and ability to handle multiple clients and high transaction volumes.
• Clear communicator comfortable interacting with clients and vendors.

Required skills

• Proficiency in QuickBooks (mandatory).
• Experience with R365 (advantageous).
• Advanced Excel skills (VLOOKUP, pivot tables).
• Proficient use of Outlook for email communication.