Accounts Payable Assistant

About the role

The Accounts Payable Assistant will support the finance department of a construction company, ensuring accurate financial records and efficient processing of vendor invoices. This position is ideal for a detail‑oriented individual seeking to develop a career in accounting within the construction industry.

Key responsibilities

• Match receipts and purchase orders with vendor invoices before payment processing.
• Review, verify, and process invoices in line with company policies.
• Respond to vendor inquiries and reconcile vendor statements.
• Reconcile credit‑card statements and assign cost codes to related invoices.
• Enter financial transactions accurately into the accounting system.
• Maintain and update financial databases and spreadsheets.
• Organize and file invoices, expense reports, and payment records both electronically and physically.
• Collaborate with the shipping department to post freight invoices and coordinate duty and tax payments with local clearing agencies.

Required profile

• High school diploma or equivalent; accounting or finance coursework preferred.
• Proven experience in data entry, administrative, or clerical roles.
• Strong attention to detail and excellent organizational abilities.
• Ability to handle multiple tasks, meet deadlines, and maintain confidentiality.

Required skills

• Proficiency in Microsoft Excel.
• Familiarity with QuickBooks Online.
• Knowledge of Sage 300 CRE (a plus).

What we offer

• Competitive base salary as part of a total compensation package.
• Opportunities for career growth within a reputable construction firm.
• Engagement with a company committed to community impact in the U.S. Virgin Islands.