Transaction Coordinator – Los Angeles (Brentwood)

About the role

The Transaction Coordinator supports real‑estate professionals, clients, escrow and property‑management companies by maintaining escrow files and processing all legal documentation for home sales. This is an in‑office position located in our Brentwood office, where you will ensure each transaction moves smoothly from contract to close.

Key responsibilities

• Coordinate sales associate files, contacting clients, agents and escrow companies for required documents.
• Monitor files for signatures, documents and critical dates, keeping them organized and up‑to‑date.
• Upload and maintain documents in the Transaction Manager system.
• Enter and track escrow information in real‑estate databases (contingency dates, contact details, opening/closing dates).
• Provide strong knowledge of CAR contracts and disclosures to agents and escrow companies.
• Create broker and archive files, and deliver daily updates on new, pending and closed escrows.
• Offer backup support to the Office Administrator and Front Desk as needed.
• Perform general administrative duties and data‑entry tasks.

Required profile

• Prior experience in real‑estate transaction coordination.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and deadlines without sacrificing quality.
• Detail‑oriented, proactive, and strong proof‑reading abilities.
• CA Real Estate License strongly preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook