Special Events Associate

About the role

The Special Events Associate will support the planning and execution of bespoke editorial experiences and major events for Vogue Magazine. This fast‑paced role requires strong organization, attention to detail, and a passion for fashion, culture, and experiential marketing.

Key responsibilities

• Assist the Director of Special Events with private dinners, cocktail parties, panels, screenings, and subscriber experiences.
• Handle event logistics such as venue research, vendor coordination, guest communications, transportation, gifting, staffing, and on‑site execution.
• Maintain project timelines, run‑of‑shows, guest lists, and seating documents.
• Manage invitations, RSVP tracking, credentialing, and overall guest experience initiatives.
• Source event materials, rentals, décor, and production needs.
• Prepare presentations, briefing materials, and event documentation for internal and external stakeholders.
• Coordinate meeting schedules, calendar management, and ensure milestones are reflected across teams.
• Provide on‑site support, including setup, guest management, talent handling, and breakdown.
• Assist with budget tracking, invoice processing, and post‑event reporting.

Required profile

• Bachelor’s degree.
• 1–2 years of experience in events, hospitality, experiential marketing, public relations, or a related field.
• Strong organizational and communication skills.
• Solutions‑oriented mindset and ability to work collaboratively in a team.
• Interest in fashion, media, and cultural events.

Required skills