Special Assistant – Board Relations

About the role

PEN America, a nonprofit at the intersection of literature and human rights, is seeking a proactive and highly detail‑oriented Special Assistant to support its Board of Trustees and senior leadership. This full‑time position is based in New York City and reports to the Senior Manager of Board Relations and the Executive Office.

Key responsibilities

• Serve as the primary point of contact for Board Trustees and manage all Board‑related communications.
• Maintain and coordinate the Board calendar, including meetings, retreats, and candidate recruitment.
• Plan and execute logistics for Board and Committee meetings, covering venue, security, catering, IT setup, and travel arrangements.
• Prepare meeting materials such as agendas, presentation decks, reports, and minutes; manage correspondence and Board resources.
• Ensure timely completion of required actions and facilitate information flow between the Board, its Committees, and senior executives.

Required profile

• Strong analytical and organizational abilities with a keen eye for detail.
• Discretion and independent judgment in handling confidential and sensitive matters.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with senior leaders, trustees, and staff.
• Willingness to be on‑site at least four days per week.

Required skills

What we offer

• Opportunity to contribute to a mission‑driven organization defending literature and free speech.
• Professional growth within nonprofit operations and management.
• Dynamic, collaborative work environment.