Senior Administrative Assistant (Hybrid)

About the role

The University of Miami Health System’s Division of Nephrology & Hypertension seeks a full‑time Senior Administrative Assistant to support the Division Chief. The position starts on‑site with the potential to transition to a hybrid work model.

Key responsibilities

• Manage the Division Chief’s calendar, schedule meetings, candidates, and events.
• Process faculty reimbursements, expense reports, and maintain the CME expense tracker.
• Coordinate the annual faculty evaluation, CME lecture series, and APT processes.
• Draft correspondence for the Chief, including recommendation letters and donor responses.
• Maintain credentialing records, licenses, and provider numbers.
• Update CVs, biosketches, and enter data into digital measures systems.
• Organize monthly faculty meetings, prepare agendas, and record minutes.
• Facilitate rotations for visiting scholars and plan special recruitment events.

Required profile

• High school diploma required; Bachelor’s degree preferred.
• Minimum three years of relevant experience, preferably in an academic or healthcare setting.
• Proactive, highly motivated with strong follow‑through on projects.
• Excellent written and verbal communication skills.
• Ability to work autonomously, manage multiple priorities, and solve complex issues.

What we offer

• Competitive salary package.
• Comprehensive benefits including medical, dental, and tuition remission.
• Opportunity to work in a leading academic medical center serving South Florida and beyond.