Programme Management Assistant

About the role

The Programme Management Assistant provides essential support for mission planning, implementation and programme/project initiatives within the Business Relationship Management team of the Office of Information and Communications Technology (OICT). The role reports to a P4 Information Systems Officer and contributes to aligning ICT solutions with UN Secretariat priorities.

Key responsibilities

• Support mission planning, operational objectives and programme/project initiatives, including coordination of planning, monitoring status of proposals and ensuring documentation is completed for approval.
• Research, compile and analyse data on programmes/projects, prepare reports, budget revisions, expenditure tracking and financial authorisations.
• Assist with procurement processes, purchase orders, contract approvals and ensure compliance with OICT standards and funding requirements.
• Coordinate with UNHQ procurement, manage ICT contractual processes, asset management, inventory and financial data.
• Serve as focal point for administrative actions such as recruitment, travel arrangements, training organisation, payments, disbursements and equipment procurement.
• Maintain electronic and paper files, design periodic and ad‑hoc reports, draft correspondence and provide guidance to junior staff.

Required profile

• Minimum seven years of experience in administration, procurement, finance or contract management (five years if holding a university degree).
• Strong knowledge of internal policies, programme/project administration, budgeting and gender‑balanced work practices.
• Ability to analyse data, prepare visualisations and support decision‑making.
• Excellent communication skills in English; French is desirable.

Required skills

• Proficiency with Enterprise Resource Planning (ERP) systems, specifically SAP.
• Experience in ICT procurement, recruitment and contract management.