Influencer & Creator Vendor Operations Coordinator (Temp)

About the role

Horizon Media is hiring a temporary Influencer & Creator Vendor Operations Coordinator for its BHS Brand Strategy & Operations unit. The role brings efficiency, compliance and reliability to the vendor payment lifecycle, acting as the central owner of the end-to-end vendor management process, from initial contract to final payment. It suits someone who is exceptionally organized, detail-oriented and comfortable managing cross-functional workflows.

Key responsibilities

• Manage the client invoicing process accurately and on time, and enter vendor details into the media system (SBMS) with campaign and financial information.
• Track project progress and give clear status updates to all stakeholders.
• Handle vendor onboarding: collect W9s, bank authorization forms and other paperwork, and verify that details match the executed contracts.
• Serve as the main point of contact for vendors and influencers on payment and billing questions, and partner with the Vendor Maintenance team to set up influencer vendors correctly.
• Proactively resolve discrepancies between invoices, contracts and vendor details to avoid payment rejections and delays.
• Track campaign budgets and keep them consistent across budget trackers, vendor invoices/contracts and internal SBMS inputs.
• Act as the central communication hub between teams and maintain the integrity of the operational process for every transaction.

Required profile

• 3+ years of experience in project management or operations, preferably in a media agency, marketing or legal environment.
• Bachelor's degree in Business, Communications or a related field.
• Ability to manage complex, cross-functional projects with multiple stakeholders.
• Strong attention to detail, especially on contracts, financial data and paperwork.
• Comfortable liaising with legal, finance and client-facing teams.

Required skills

• Experience with financial or billing systems is a strong plus.
• Proactive problem-solving and strong communication skills.

Salary range: $1,275 to $1,634.62 per week, depending on skills, experience and training. The position is listed as hybrid.