Executive Assistant, National Programming & Artist Relations

About the role

iHeartMedia, the largest audio company in America, is hiring an Executive Assistant for its National Programming and Artist Relations function in New York. The role reports to the SVP of Artist Relations and supports the National Programming Group and Artist Relations executives with administrative coordination, event and campaign support, and the management of artist relations programs.

Key responsibilities

• Schedule label, management and internal meetings, maintain calendars, coordinate travel and process expenses for the executives.
• Help prepare and run multi-format Music Summits, including save-the-dates, scheduling, invitations and label presentations.
• Maintain artist relations program trackers (Audio campaigns, AIPs, World Premieres, On the Verge, Takeover Hours) and assemble the year-end department impact report.
• Manage the industry contact database, assist with talent asset outreach and collect and distribute assets across iHeart and partner platforms.
• Write detailed recaps for labels after content launches and marketing plans, and develop artist profile pitches for clients.
• Prepare weekly updates, newsletters and industry recaps, and help create promotional materials for artist campaigns.
• Calculate valuations for contests, editorial features and social promotions.
• Run the On The Verge and Titanium Award processes, from selecting artists to communicating with artist camps.
• Assist with original content shoots, pull social links for major events, and orchestrate industry VIP invites and fulfillment at Tentpole Events.
• Represent the team at local shows and artist showcases, and manage the department internship program.

Required profile

• Demonstrated experience supporting senior-level executives, preferably in entertainment, music, media or a related industry.
• Proven ability to multitask, prioritize and handle complex schedules and sensitive information accurately.
• Professionalism and discretion with artists, talent representatives and senior stakeholders.
• Bachelor's degree or equivalent relevant work experience preferred.

Required skills

• High proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Canva and calendar management tools.