Graduate Student Specialist I

About the role

The Graduate Student Specialist I provides detailed guidance to graduate students, faculty, and staff on the graduate educational experience. Working under direction, the specialist reviews theses and dissertations, manages manuscript submissions, and serves as a resource for formatting and compliance questions.

Key responsibilities

• Review theses, dissertations, and records of study for formatting standards and compliance before final approval.
• Provide timely feedback and communication to students regarding manuscript revisions and submission deadlines.
• Track and analyze manuscript submissions in Vireo, TRS, and Compass, ensuring accurate student records.
• Maintain and update Word and LaTeX thesis/dissertation templates, including the Overleaf platform.
• Guide graduate students, faculty, and staff through the submission process and coordinate manuscript reviews each semester.
• Respond to phone and email inquiries, conduct workshops, and develop training materials related to graduate services.

Required profile

• Bachelor’s degree in a related field or equivalent education/experience.
• Experience working with graduate students in an advising or support capacity.
• Familiarity with Texas A&M systems such as Compass, Howdy, and DPSS is preferred.
• Strong interpersonal, organizational, and written communication skills.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• LaTeX document preparation (Overleaf platform)
• University systems: Compass, Howdy, DPSS, Vireo, TRS, Perceptive Content, ImageNow, Adobe Sign, Laserfiche, Canopy

What we offer

• Medical, dental, vision, prescription drug, life and AD&D insurance
• Flexible spending accounts and long‑term disability coverage
• 12‑15 paid holidays, paid sick leave and vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs, release time, and access to LinkedIn Learning