Field Administrative Assistant

About the role

The Field Administrative Assistant provides essential day‑to‑day administrative support to the manager and staff in a fast‑paced oil and gas environment. You will ensure smooth office operations, manage documentation, and assist with financial and payroll processes.

Key responsibilities

• Procure office supplies, maintain filing systems, and manage mail distribution.
• Coordinate meetings, travel arrangements, and office equipment usage.
• Assist in preparing annual expense and capital budgets and produce monthly budget reports.
• Track purchase requisitions, purchase orders, process invoices, and manage company credit‑card expenses.
• Handle electronic timesheets and payroll for approximately 70 hourly employees, ensuring correct coding and policy compliance.
• Maintain knowledge of resources for audits and general inquiries while adhering to safety and regulatory standards.

Required profile

• High school diploma or GED required; 5 + years of administrative support experience preferred.
• 2 + years experience in the oil and gas industry preferred.
• Strong written and verbal communication skills.
• Proactive, able to juggle competing priorities and adapt to changing situations.
• Dependable, conscientious, and comfortable working in a fast‑paced environment.

Required skills

What we offer

• Opportunity to work with a leading, diversified operating company in the energy sector.
• Stable corporate environment with growth potential.
• Professional development and exposure to budgeting, finance, and payroll processes.