Executive Assistant to GM

About the role

AS Beauty, a fast‑growing family‑run cosmetics company, is seeking a sharp, trustworthy, and highly organized Executive Assistant to support the General Manager. This right‑hand position blends professional operations with personal support, requiring proactive anticipation of needs and warm, sound judgment.

Key responsibilities

• Manage and protect the GM’s calendar, schedule meetings, coordinate logistics, and set each day up for success.
• Act as a trusted gatekeeper, handling communications and prioritising items that need the GM’s attention.
• Follow up after meetings with action items, communications, and next steps without prompting.
• Handle a mix of professional and personal tasks, including travel arrangements, bill management, coordination with personal accountants and financial advisors, family logistics, and returns.
• Manage correspondence and outreach proactively on the GM’s behalf.
• Interface with vendors, partners, and internal stakeholders with professionalism and discretion.
• Leverage AI tools to work smarter and faster across all responsibilities.

Required profile

• 5–7 years of experience supporting a senior executive in an EA or similar capacity.
• Confident, decisive, proactive, and able to get things done without being asked twice.
• Warm, personable, with strong emotional intelligence and the ability to read a room.
• Discreet, handling sensitive personal and professional information with care.
• Thrives in a fast‑paced, ever‑changing environment.
• Comfortable managing both professional and personal responsibilities.
• Strong written and verbal communication skills.
• Ability to work four days per week onsite in New York.

Required skills

• Proficiency with AI tools.
• Experience using calendar management platforms.
• Competence with standard office software.