Executive Assistant – Retail

About the role

The Executive Assistant, Retail provides high‑level administrative, operational, and analytical support to the Executive Vice President and the Retail leadership team. This role ensures seamless calendar management, travel coordination, event planning, reporting, and budget follow‑up in a fast‑paced luxury retail environment.

Key responsibilities

• Manage complex executive calendars, schedule recurring meetings, and coordinate budget reviews, retail committees, and leadership touch‑bases.
• Organise international travel arrangements, including flights, hotels, transportation, itineraries and related documentation.
• Process and submit travel & expense reports for EVP approval and maintain accurate expense records.
• Lead logistical planning for bi‑annual Podium and Preview events, including attendance tracking, venue booking, and dinner reservations.
• Support additional retail events such as reunions, RVP meetings, and associate travel coordination.
• Track and follow up on departmental re‑estimates, B+2 figures and generate business reports for leadership.
• Assist with budget preparation, financial follow‑up, and preparation of presentations for strategic meetings.
• Coordinate employee engagement initiatives and ad‑hoc cross‑functional projects related to retail strategy.

Required profile

• Highly organized, detail‑oriented and proactive.
• Ability to manage multiple priorities in a fast‑moving luxury retail setting.
• Strong communication and interpersonal skills.
• Experience supporting senior executives, preferably in retail or luxury sectors.

Required skills