Executive Assistant

About the role

The Executive Assistant supports Tennessee’s 37ᵗʰ Secretary of State, acting as a front‑office representative and trusted aide. Based in the Capitol suite on the first floor of the State Capitol, the role ensures smooth daily operations and high‑level stakeholder interaction.

Key responsibilities

• Manage the Secretary’s calendar, appointments, and meeting logistics.
• Prepare, compile, and distribute briefing materials, letters, and documents for boards, commissions, and high‑profile meetings.
• Receive, route, and greet visitors and guests, maintaining professional rapport.
• Coordinate special projects that advance the office’s objectives.
• Provide occasional administrative support to the Chief Operating Officer and General Counsel.
• Review and prioritize email communications, ensuring timely responses.

Required profile

• Excellent customer‑service orientation with a cheerful, diplomatic demeanor.
• Strong organizational and communication abilities, capable of detailed research and thorough documentation.
• Interest and basic knowledge of the legislative process and state government structure.
• Ability to thrive in a busy, deadline‑driven environment and maintain professionalism in a C‑suite setting.

Required skills

• Proficiency with Microsoft Office Suite, especially mail‑merge and list‑management functions.

What we offer

• Opportunity to work directly with senior state officials in a historic Capitol setting.
• Professional development within the public sector.