Executive Assistant for Founder’s Office

About the role

Solace is seeking an experienced Executive Assistant to support its Founder’s Office, including co‑founders and C‑suite leaders. This remote position acts as a strategic partner, managing priorities, improving operational efficiency, and coordinating cross‑functional initiatives in a fast‑changing healthcare‑technology environment.

Key responsibilities

• Manage complex calendars across multiple time zones, prioritising meetings by urgency and strategic importance.
• Support leadership meetings, company events, off‑sites and planning sessions, capturing notes, tracking decisions and following up on action items.
• Draft and manage executive communications and serve as a communication bridge among executives, internal teams, partners, vendors and stakeholders.
• Prepare agendas, documentation and action trackers for leadership routines, and develop systems, templates and processes that improve executive productivity.
• Manage travel arrangements, itineraries, reservations and expense reporting, and provide operational support during busy periods and organisational changes.

Required profile

• 3+ years of experience supporting senior executives, preferably VP or C‑suite.
• Exceptional calendar management, organisation and prioritisation skills.
• Strong written and verbal communication abilities with professional handling of confidential information.
• Excellent project‑management, execution and follow‑through skills.
• Ability to anticipate needs, solve problems independently and meet deadlines in a dynamic environment.

Required skills

• Advanced proficiency with calendar and email tools (e.g., Outlook, Google Calendar).
• Experience with travel booking platforms and expense reporting systems.
• Strong documentation and note‑taking skills.